Document Legalization Kyiv

Document Legalization in Kyiv

There are a number of circumstances under which a document issued in one country must undergo a legalization procedure to be given legal effect in the territory of another country. For example:

• for obtaining an immigration visa,
• for obtaining citizenship of a foreign country,
• to accredit a foreign branch and representative office, thereby promoting business development in the foreign market,
• to obtain education abroad or undertake an internship in a foreign company,
• for concluding international agreements,
• when purchasing real estate or inheriting,
• for carrying out a number of other actions.

Document Legalization Kyiv – guarantees, cost and timelines

• Individual approach to each client.
• Flexible project pricing. The cost depends on volume, urgency, and complexity of the document text.
• Ongoing communication with Embassies and Ministries.
• We work not only in Kyiv but throughout Ukraine. The procedure can be carried out without the client’s presence.
• Within 30-40 minutes our specialists will prepare an accurate cost estimate for the client’s order.

Advantages and guarantees of document legalization

Depending on the purpose of giving a document issued in Ukraine legal force in a foreign country, our specialist will help to accomplish it.

Reasons to work with us:

1. Full range of services: legalization, apostille, certified translation by a translation bureau, visa support, consular certification.
2. Checking the document for functional elements during translation – an absolutely identical translation of the text.
3. We avoid common mistakes (the translation must not be signed or bear seals that are not present in the original; translation of the entire document in full, including the text of seals appearing in the original; the translation must not contain phrases that are not in the original).
4. Based on our expertise, we prepare documents for use in international circulation.

Cost and timelines for document legalization

The cost of document legalization depends on several factors: the type (apostille or full consular legalization), the country where the document will be used, certification by the authorized ministry, urgency, the format of the document (issued before or after 2000), notarization (translation with simultaneous translation of the notary’s attesting signature into a foreign language, translation into rare languages or copy of the document).

The timeframe is within 2-10 working days and depends on the country to which the documents will be submitted.

How to order document legalization

Nakaz company’s activities include document legalization services for individuals and legal entities of any complexity, as well as document translation services with notarization.

Nakaz’s services also include affixing a consular stamp in case of travel abroad.

Our office is located in Kyiv and cooperates with the Ministry of Foreign Affairs of Ukraine, the Ministry of Justice of Ukraine and other competent authorities. For detailed information, call the office.

Quick order estimate

After agreeing on the cost, payment terms and deadlines, the specialists begin work. Our experience and professionalism – a quality service for the client within the agreed timeframe.

Apostille or consular legalization?

In fact, there are two legalization options — applying an apostille and consular legalization.

In the first option, legalization by applying an Apostille stamp to originals or copies concerns documents that will be used in the territories of the Hague Convention member states. At present, this includes the majority of European countries, parts of Latin America, and the list of countries is constantly expanding. Properly completed, an apostille certifies the authenticity of the signature and the status of the person who signed the document. A document with an apostille stamp from one Hague Convention country is unconditionally accepted in another country that has signed the Convention.

In the second option — consular legalization — the document is certified step by step by state authorities at different levels. Full consular legalization is applied in countries that have not signed the Hague Convention. Only after this procedure will official documents have legal force in the territory of the country whose consulate has affixed the mark. The main list of documents subject to legalization is extensive and each country sets its own requirements.

Specifics of translating legalized documents

Notarial translation of documents — notarization of the translator’s signature — is an integral part of all forms of legalization. It is required both in the simplified procedure — applying an apostille — and in the course of full consular legalization. Translation may be unnecessary in the case of legalizing commercial documents through the chamber of commerce, when the original is initially in a foreign language or duplicated in foreign and Ukrainian languages. Translation and legalization are relevant for both individuals and legal entities.

Within the simplified legalization (apostille), translation can be done before or after applying the apostille.

Stages of the comprehensive legalization procedure through applying an apostille

1. Translation + Notarial certification of the translation + Apostille on the translation.
2. Apostille on the original + Translation + Notarial certification of the translation.
3. Apostille on the original + Notarial copy + Translation + Notarial certification of the translation + Apostille on the translation.

Full consular legalization is a rather complex process. The procedure consists of the following

1. A notarial copy of the document is made (exceptions are completed notarial deeds drawn up by a notary).
2. Translation into the official language of the country where the document is submitted.
3. Notarial certification of the translation.
4. Submission of the document to the Ministry of Justice of Ukraine for certification of the notary’s signature.
5. Submission of the document to the MFA of Ukraine for certification of the Ministry of Justice employee’s signature.
6. Submission to the Consulate of the destination country to confirm the signature of the MFA staff member.

During full consular legalization, translation is always required. Exceptions are countries that do not require it. For some countries, such as China or the UAE, a double translation is required — into the country’s language and into English. It all depends on the requirements of the receiving party, the authorized bodies, the employer, or the educational institution.